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How to Text in Microsoft Teams

It’s quick and easy to SMS text in Microsoft Teams. Whether you want to compose a new message add a picture, or archive messages, our handy step-by-step guide will show you how.

What would you like to do?

Create a New Message

Send a New Text Message

There are 2 ways to send a new text:

The first way is to select the New Message button in the Messages tab.

Enter the Contact's Number or Name

Then type the number that you wish to send a text to or the name of the contact saved in the YakChat contact store.

Search for contacts in your Directory or in Outlook by selecting the source from the Contacts drop down list and then typing the name or number to search for the contact.

Click on the contact in the search results or press Return to add the contact.

Add Multiple Contacts

Another contact can be added to receive the message by repeating the process again.

Start Text from Contact

Send a New Text Message, Using the Contacts Tab

The second way to send a text message is by using the Contacts tab.

Go to the Contacts tab and right-click on the contact you want to send a message to.

Then select Send Message.

Text Several Contacts at Once

Highlight the multiple contacts you wish to contact by pressing the Ctrl key on your keyboard and using your mouse to select each contact.

Right-click on any of the highlighted contacts to display the Action menu.

Select the menu option Send Message to send a text to all the selected contacts.

The Messages tab will be displayed and contain the conversation for that group of contacts.

Compose Message

Compose a Text Message

Type the message you wish to send in the Type a message box.

Use your keyboard to add a new line in the message if required using Shift+Return.

Use your keyboard to add a new line in the message if required.

Send Your Text Message

Click on the Send button or press Return on your keyboard to send the message.

The status of the text will be shown in the lower right corner of the message bubble. 

Send a Picture

Add a Picture

Click on the picture icon to add a picture to the text.

Select the picture file to add to the text message and click on the Open button.

Send Your Picture

Send the picture using Multimedia Messaging Service (MMS).

Include Emojis

You can include Emojis in your text message by selecting the smiley face icon and then selecting your preferred emoji.

Archive Conversations

Archive a Text Conversation

To remove a conversation from the Messages window, right-click on the conversation to display the Action window and select Archive.

Archive Multiple conversations

Highlight the conversations you wish to archive by pressing the Ctrl key on your keyboard and using your mouse to select each conversation.

Right-click on any of the highlighted contacts to display the Action menu.

Select the menu option Archive to archive the selected messages.

The Messages tab will be displayed and contain the conversation for that group of contacts.

View Your Archived conversations

Click on the drop down menu in the Messages tab and select Archive to view the archived conversations. 

Unarchive Your Conversations

Go to the Archive tab to display archived conversations. 

Messages can still be sent to Archived conversations in the same way as conversations in MyInbox.

YakChat SMS-enables Microsoft Teams for fast, compelling conversations. Connect instantly with your clients and co-workers anywhere in the world. You can add YakChat to your MS Teams or Skype for Business platform in minutes, so you’ll be up, running and texting in no time. What’s more, your contacts won’t have to download an app to get your texts. They can simply receive and reply to your messages in the same quick-and-easy way they do with family and friends. And whenever you need to keep your conversations going on the move, simply switch to our handy YakChat mobile app.
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